Export/Transfer Outlook PST Files to New Computer

Outlook is one of the most sophisticated applications to use on your Windows system. It allows users to save data in OST or PST file format. If you are an Outlook user, you might be using OST or PST file format to store data locally. If you use OST file format, it is difficult to move from one system to another.

OST files are meant to use on the same system with the same Outlook profile. If you try to move an OST file to another system, synchronization issues can develop. Therefore, PST file format is the best alternative to OST to move data.

Download Now

Reasons for Exporting/Importing a PST File

When you want to switch to a new system with an upgraded Outlook version, you want to export your emails from the older PC to a new one.
When you want to manage some important contacts, emails, and tasks on another system, you want to move PST files.
When you wish to backups of your emails, contacts, and calendar to a safe location, a new system can be the best alternative to cloud tools.
When you want to upgrade your Windows system and the present Windows cannot be upgraded, you will buy a new system. At this point, you can consider moving your important Outlook data to the new system.

Data to Be Exported Manually

Here are the list of items you can export manually from one system to another.

When Outlook exports emails, contacts, and calendars to a .pst file it creates copy of the data. It means you have access to these data.
Manual conversion allows you to export emails with attachments.
During manual migration process, you can export meta-data like message rules, blocked sender list and Folder Properties.

Two Ways to Transfer Outlook PST Files to New Computer

Shift data of Outlook (PST files) with backup process
Copy and move Outlook data file to the new computer directly

Manual Solutions to Shift Outlook PST Files to New Systems

Fortunately, there are some manual solutions available that shifts Outlook to a new system. Before you start the process, maintaining accuracy is paramount.

Using Outlook to Export PST Data

We hope that you will find the below-listed solutions helpful to shift Outlook data. We have provided unique options for different versions of MS Outlook. Ready it carefully and then apply the method.

Conversion of Outlook PST File in 2019/2016/ 2013

The below method applies to only Outlook latest versions such as 2019, 2016, and 2013.

Access Outlook on your system and visit the File option in the toolbar
After that, move the Open and Export cursor to press the the Import/ Export option

The Import and Export wizard will open, choose the export to a file option and press Next
After that, select the Outlook Data File (.pst) option and hit Next
Now, choose the folder that you want to transfer to the .pst file format and hit Next. You can mark the include subfolders checkbox option and select all Outlook files. In the end, press Next.

The following process allows you to export selective Outlook data. If you have selected all folders the Export wizard features all data such as inbox, sent, draft, and trash with Calendar, Contacts, journal, and notes.

Hit the Browse tab and provide a location to save the new PST file. Provide a unique name to the file.
Mark the “Replace Duplicates with Items Exported” option and press the “Finish” tab.
Outlook prompts you to create a unique password for the new PST file. It is an optional feature that you can choose.
Now, you have backup of the PST file, copy the file to a storage drive and export the PST file to a new computer.

Export Outlook PST file on 2010

The data backup of Outlook to PST is a bit different for Outlook 2010 as compared to the latest versions of MS Outlook. Here are the steps you can follow.

Open the application, navigate to the Files menu> Options Advanced Tab.
You can notice the “Export” option, select it to open the “Import and Export wizard”. Now, you can follow the same process that you have followed for Outlook 2019, 2016 and 2013.

Export PST file on Outlook 2007 and earlier versions

If you use 2007 or below Outlook versions, the backup process is a little bit different. Here are the steps you can follow.

Access Outlook on your system and navigate the File option
In the drop-down menu, hit the Export option and then press the Import and Export wizard
The rest steps are the same that you have followed for the latest Outlook versions.

Conversion of PST files from Office 365

It comprises a few steps. Follow the given steps carefully.

From the File menu, take your cursor to the Open & Export > Import/Export.
Access Export to a file.
Hit the Outlook Data File (. pst) and then Next.
After that, “Select Export File” option.

The above methods require technical skills. It has some noticeable drawbacks that you must know.

Disadvantages of Manual Backup of PST Files

In the manual backup of PST, you use a storage drive. A PST file is a large file, your drive may not hold much data. In this case, you might have to reduce the file size.
The backup of PST to a storage drive may be time consuming because of larger PST files.

If you want a safe conversion process, a third-party tool can be the smartest alternative to any manual solutions.

Using TrustVare PST Migration Tool to Shift Outlook data to Another System

If you want to create backup of Outlook to a new system without facing hassles, you can choose a third-party program like TrustVare Outlook PST Converter. It is one of the most sophisticated applications to use. After you back up the Outlook data in PST file format, you can choose a PST Migration tool. In this process, you can backup PST data into PDF, MSG, or HTML or IMAP accounts.

Buy Now

Advantages of TrustVare PST Migration Tool-

The application exports Outlook PST files to EML, EMLX, MSG, MBOX, HTML, TGZ, IMAP and other multiple file formats.
For backup of PST data to another system, you have multiple options to consider such as MSG, HTML, and IMAP.
The app interface is interactive and doesn’t require technical skills for conversion.
A lightweight app to install and run on your Windows system as it is compatible with Windows 10 and lower versions.
It enables conversion of only required data and offers custom conversion results.
It exports PST data without Outlook as it is an independent conversion app.

The Steps to Run the Program on Your System

Launch the Application:- In the first process, download and run the program on your system.
Select PST Files:- Next, click on the filtration tab – File Mode or Folder Mode. Press the “Browse” button to select specific PST files from local folders.

Get the Preview:- Now, get the preview of the selected PST files on the preview pane of the app and filter the folders that you want to export by deselecting the invaluable folders.

Select the Export Option:- Choose an appropriate export option “Export to MSG, Export to HTML, or Export to IMAP, or Export to PDF”

Final Step:- In the final step, click on the “Browse” menu to select a suitable location to save data. Press the “Convert” button to complete the process.

Final Words

As you notice, you have various options to create backup of PST files and move them to your new system. A PST file is compatible with all Outlook versions. You can move and open these files.

FAQs
Q- 1 Do I need technical skills to run TrustVare PST Converter?
A- No, you don’t require any technical knowledge to operate the app. It is a self-descriptive solution to use.
Q- 2 How long can I use this program?
A- The licensed version validity is unlimited. You can use the app as long as you want.
Q- 3 Is there any file limitation to convert data?
A- No, the application supports both ANSI and Unicode file formats.
Q- 4 Does the tool slow down the system’s speed?
A- No, the application doesn’t slow down the system’s speed. It is a lightweight program to use.